Data protection information

The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with the applicable data protection legislation and, as a matter of principle, only to the extent that this is necessary to provide a functioning website and our content and services. We neither publish your data nor transmit them to third parties on an unauthorized basis.

In the following sections, we explain which data we record when you visit one of our websites, and how exactly they are utilized:

A. Provision of the website

1. Visiting the website

a. Type of data

Each time you visit our website, our service and applications automatically record data and information from the system of the visiting device.

The following data are gathered temporarily:

Your IP address
Date and time of your access to the website
Address of the page visited
Address of the previously visited website (referrer)
Name and version of your browser/operating system (if transmitted)

These data are stored in our systems' log files. There is no storage of these data together with oth-er personal data relating to the user.

b. Legal basis

The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage oc-curs in log files in order to ensure the website's functionality. The data also serve to optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.

The recording of data for the provision of the website and the storage of data in log files are essen-tial to operate the website. It is therefore not possible for the user to object.

c. Data deletion

The data are deleted as soon as they are no longer required in order to fulfil the purpose of their collection. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the event that data are stored in log files, this is the case after seven days at the latest. Storage above and beyond this period is possible. In this case, the users' IP addresses are deleted or removed so they can no longer be allocated to the visiting device.

2. User-friendly website design

a. Type of data

Our website uses cookies. Cookies are text files which are saved in or by the internet browser on the users’ systems. If a user accesses a website, a cookie can be saved on the user's system. These cookies contain a characteristic string of characters which enables definitive identification of the browser the next time the website is accessed.

We use cookies in order to make our website more user-friendly. It is a technical requirement of certain elements of our website that the accessing browser can also be identified after a page change. In the process, the following data are saved and transmitted in the cookies:

Language settings (localization) of the browser, also when changing pages (functionality of the language switch): Sessioncookie i18next
Session data (click path, pages visited, current language, remembering form data (terms used in the internal site search, entries in the contact form) as well as error messages for forms, if applicable): Sessioncookie mpg_session_r

Cookies are saved on your device and transmitted by the latter to our website. For this reason, you as the user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. This can also happen on an auto-mated basis. If cookies are deactivated for our website, the full range of functions of the website may not be entirely available for use.

b. Legal basis

The legal basis for the processing of personal data by means of cookies is Art. 6 (1) lit. f GDPR as well as § 25, para. 2, no. 2 of the German Telecommunications-Telemedia Data Protection Act [TTDSG]. Some of the functions of our website cannot be offered without the use of cookies. For these, it is absolutely necessary that the browser is recognized even after a page change.

c. Data deletion

The cookies are deleted after closing the session.

B. Web analysis

1. Type of data

We use the web analytics programmes Matomo and Piwik PRO Analytics Suite for statistical data collection in relation to utilization behaviour; this programme uses cookies and JavaScript to collect various information on your computer and transmit this automatically to us. Every time our website is accessed, our system logs the following data and information from the computer system of the accessing device:

IP address, anonymized by means of abbreviation
Two cookies to distinguish between different visitors: pk_id and pk_sess
Previously visited URL (referrer) if communicated by the browser
Name and version of the operating system
Name, version and language setting of the browser.

The following data are collected additionally if JavaScript is activated:

URLs visited on this website
Times of page visits
Type of HTML requests
Screen resolution and colour depth
Technologies and formats supported by the browser (e.g. cookies, Java, Flash, PDF, Win-dowsMedia, QuickTime, Realplayer, Director, SilverLight, Google Gears).

The saving and analysis of data is carried out solely on a central server operated by the MPG.

The storage and analysis of data in Piwik PRO Analytics Suite takes place as part of order processing on Piwik PRO systems within the EU.

It goes without saying that you have the opportunity to object to your data being collected. The following independent methods are available to you if you wish to object to data collection by the central server:

In your browser, activate the Do-Not-Track setting. As long as this setting is active, our cen-tral server will not save any of your data. Important: Do-Not-Track generally only applies to the one device and browser on which the setting is activated. If you use several devic-es/browsers, you must activate Do-Not-Track separately on each one.
Use our opt-out function. Click on the check mark in the following selection box under https://www.mpg.de/privacy-policy/data-collection-opt-out in order to stop or reactivate data collection. As long as the selection box is deactivated, our central server will not save any of your data. Important: For the opt-out, we have to store a special recogni-tion cookie in your browser. If you delete this or use a different PC/browser, you have to object to data collection once again on this page.

There is no storage of these data together with other personal data relating to the users.

2. Legal basis

The legal basis for the processing of personal data by means of cookies is Art. 6 (1) lit. f GDPR as well as § 25 para. 2 no. 2 TTDSG. The processing of the users' personal data enables us to analyze the usage behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our websites. This helps us improve our websites and their user-friendliness on an ongoing basis. These purposes also constitute our legitimate interest in data processing according to Art. 6 (1) lit. f GDPR as well as § 25, para. 2, no. 2 TTDSG. By anony-mizing the IP address, the users' interest in the protection of their personal data is sufficiently tak-en into account.

3. Data deletion

The data are deleted after the final annual totals have been arrived at for access statistics.

C. Data transmission

The management and storage of your personal details is carried out by selected services

Web analysis using Piwik PRO (Section B)

within the scope of commissioned data processing on systems of our service provider Piwik PRO.

Your personal data are only transmitted to public institutions and authorities if legally required or for the purpose of criminal prosecution due to attacks on our network infrastructure. The data are not shared with third parties for any other purposes.

D. YouTube

On some pages, our website uses external links to videos on the YouTube platform that are not directly embedded in the pages. The external links are provided with a preview image generated via an API service provided by YouTube.

All YouTube content displayed on icarus.mpg.de is subject to YouTube's terms of use. By accessing this content, users of icarus.mpg.de accept these terms of use.

YouTube's terms of use can be viewed at the following link:
https://www.youtube.com/t/terms

The data protection declaration (Google Privacy Policy) can be accessed at the following link:
https://policies.google.com/privacy?hl=en

E. General details

1. Contact details of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the

Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstrasse 8
D-80539 Munich, Germany
Telephone: +49 (89) 2108-0
Contact form: https://www.mpg.de/contact/requests
Internet: https://www.mpg.de/en

2. Data Protection Officer's contact details

The controller’s Data Protection Officer can be reached as follows:

Data Protection Officer of the MPG
Hofgartenstrasse 8
D-80539 Munich, Germany
Telephone: +49 (89) 2108-1554
datenschutz@mpg.de

F. Rights of the data subjects

As a data subject whose personal data are collected in the context of the above-mentioned ser-vices, you generally have the following rights unless legal exceptions apply in individual cases:

Information (Article 15 GDPR)
Correction (Article 16 GDPR)
Deletion (Article 17 (1) GDPR)
Restriction of processing (Article 18 GDPR)
Data transmission (Article 20 GDPR)
Revocation of processing (Article 21 GDPR)
Revocation of consent (Article 7 (3) GDPR)
Right to complain to the regulator (Article 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority (BayLDA), Postfach 1349, 91504 Ansbach, Germany.